Student Support Services Coordinator/ Teacher

 About Our SchoolNawigizigweyas Education Centre (NEC) is a First Nations Kindergarten to Grade 12 school dedicated to quality education that respects and honors Saulteaux culture. We value inclusive teaching, strong relationships, and meaningful collaboration with students, families, Elders, and community partners.The OpportunityNEC is seeking an experienced, compassionate, and highly organized Special Education Teacher / Student Support Services Coordinator with extensive knowledge of inclusive education, individualized planning, assessment, and targeted instruction.This position combines coordination of student support services with direct individual and small-group teaching, including scheduled pull-out support where appropriate. It does not carry a regular full-time classroom assignment.The successful candidate must demonstrate strong skills in developing and monitoring Individual Inclusion Plans (IIPs), collaborating with classroom teachers and families, maintaining accurate student records, and using the MSS online system for student support programming and information management.NEC currently supports approximately 40 students with individual plans, with the caseload growing. The successful candidate will work with the Principal to establish priorities and maintain a balanced schedule of instruction, assessment, coordination, and family communication.Key ResponsibilitiesIndividual Inclusion Plans and Student ProgrammingCoordinate the development, implementation, review, and updating of IIPs using current applicable requirements and NEC’s approved procedures.Work with classroom teachers, families, students where appropriate, and specialists to identify strengths, needs, priorities, and achievable goals.Write clear, measurable goals with starting-point information, planned supports, staff responsibilities, progress measures, and review dates.Identify appropriate instructional strategies, accommodations, assistive technology, and any approved program modifications.Explain proposed supports in accessible language and document family participation, required consent, and acknowledgement.Ensure staff responsible for implementing a plan understand their assigned responsibilities and can access the information they need.Review plans regularly and revise them when assessment results, progress, or student circumstances indicate a change is needed.Maintain a current caseload list and track outstanding plans, reviews, assessments, and referrals.MSS Online System and Student RecordsDemonstrate practical knowledge of the MSS online system and the student support functions used by NEC.Enter, upload, verify, and update authorized student information and supporting documents in the appropriate areas of the system.Keep student support information current, accurate, complete, and consistent with approved school records.Record relevant changes promptly and monitor outstanding information or incomplete entries.Prepare authorized reports and assist the Principal with student support information required for planning and reporting.Follow approved access permissions, privacy requirements, and secure information-handling procedures.Work with designated administrative and technical staff to resolve errors and obtain assistance when needed.Maintain current knowledge of system procedures and participate in required training.Direct Instruction and InterventionAssess students’ learning needs using appropriate tools within the teacher’s qualifications and training.Provide planned individual and small-group instruction, including pull-out and in-class support according to assessed needs.Develop targeted lessons addressing literacy, numeracy, learning strategies, and other identified goals.Coordinate intervention schedules with classroom teachers to minimize unnecessary loss of essential classroom learning.Record the instruction provided, monitor progress, and adjust teaching when students are not making expected gains.Support students’ participation and success in their regular classrooms.Maintain a timetable that provides protected time for both direct instruction and coordination responsibilities.Inform the Principal when caseload demands prevent required supports from being delivered consistently.Teacher Collaboration and Inclusive PracticeWork alongside classroom teachers to adapt lessons, materials, routines, and assessments.Support teachers in implementing the classroom portions of students’ IIPs.Model practical strategies and provide resources for students with diverse learning needs.Collaborate with educational assistants on assigned student supports, under the school’s supervision structure.Coordinate with literacy and mathematics catalyst teachers, where available, to align interventions.Participate in student support meetings and follow up on agreed actions.Promote respectful, strengths-based approaches that maintain high expectations and protect student dignity.Families, Home Visits, and Community RelationshipsMaintain regular, respectful communication with parents and guardians about plans, progress, concerns, and next steps.Arrange accessible opportunities for families to participate in planning and review meetings.Conduct home visits when necessary and approved, accompanied by another NEC staff member.Follow NEC’s home-visit procedures, including advance arrangements where possible, staff check-in and check-out, safety planning, and confidential documentation.Use home visits to strengthen relationships, understand barriers, and support shared educational goals.Respect family circumstances, cultural protocols, and students’ privacy.Collaborate with Elders, Knowledge Keepers, and community supports where appropriate and with the necessary permissions.Specialist Services and ReferralsCoordinate referrals, consent forms, appointments, and follow-up with appropriate service providers.Collaborate with speech-language pathologists, educational psychologists, occupational therapists, and other specialists involved in students’ programming.Help teachers and families understand relevant recommendations and translate them into practical school supports.Track referral status, required documentation, service recommendations, and follow-up actions.Recognize when a student requires specialized assessment or services beyond the position’s professional scope.Reporting and AccountabilityReport regularly to the Principal on caseload, IIP completion, intervention delivery, student progress, referrals, and outstanding needs.Bring urgent safety concerns and significant barriers to service delivery to the Principal promptly.Maintain secure records of assessments, meetings, family contacts, home visits, interventions, and decisions.Provide clear recommendations for resources, professional learning, and improvements to student support programming.Follow applicable professional standards, confidentiality requirements, and NEC policies.Participate in staff meetings, professional development, school activities, and assigned extracurricular programming.Additional Key ResponsibilitiesFunding Applications and Specialized ServicesIdentify funding opportunities that may support students’ assessed needs and increase access to specialized services at NEC.Establish and maintain working relationships with relevant funding agencies, First Nation departments, and service providers.Demonstrate practical knowledge of preparing Jordan’s Principle requests and proposals, including supporting documentation, service descriptions, cost estimates, and required consent.Verify current eligibility criteria, application procedures, reporting requirements, and deadlines before submitting funding requests.Work with teachers, families, specialists, and the Principal to document student needs and develop clear, evidence-based funding proposals.Coordinate applications for services such as speech-language therapy, occupational therapy, educational psychology, and other specialized supports appropriate to identified needs.Track applications, requests for additional information, funding decisions, approval conditions, and renewal dates.Identify alternative funding options when a request is declined, delayed, or only partially approved.Protect student privacy and share information only with appropriate consent or other valid authority.Service Agreements and Provider CoordinationIdentify qualified service providers and obtain proposals, quotations, availability, and relevant professional credentials.Use NEC’s approved service agreement to develop proposed arrangements for specialized services.Negotiate proposed service scope, rates, schedules, deliverables, travel costs, and reporting expectations within parameters approved by the Principal.Submit proposed agreements and any requested changes for the required administrative, financial, and legal review.Obtain required approvals and signatures before committing funds or authorizing services. Negotiating an agreement does not provide independent signing authority.Ensure proposed services align with student needs, approved funding, cultural expectations, and school operations.Monitor service delivery, attendance, required reports, and completion of agreed work.Review invoices against approved rates and documented services, and refer discrepancies to the Principal and Finance.Raise concerns about service quality, missed visits, changing needs, or contract compliance promptly.Budget Development and Financial MonitoringPrepare proposed student support and specialized-service budgets in collaboration with the Principal and Finance.Estimate costs for professional services, staffing where applicable, assessments, resources, assistive technology, travel, and related program expenses.Link proposed expenses to identified student needs, service plans, and funding criteria.Distinguish confirmed funding from pending applications and identify any funding gaps.Maintain a budget tracker showing approved amounts, spending to date, committed costs, and remaining balances.Compare actual spending with the approved budget and explain significant differences.Obtain approval before reallocating funds, increasing service commitments, or incurring expenses outside an approved budget.Identify potential duplicate claims or overlapping funding and work with Finance to prevent the same expense from being claimed twice.Recommend adjustments that support continuity of services and responsible use of funding.Funding Reports, Renewals, and AccountabilityPrepare clear, accurate reports for the Principal and funding agencies using the required formats and submission schedules.Report on students served, services delivered, progress toward goals, barriers, outstanding needs, and recommended next steps.Gather supporting records from teachers and service providers, including service logs, progress summaries, attendance information, and required assessments.Work with Finance to reconcile reported expenditures with financial records and retain supporting invoices and documentation.Use aggregated or de-identified information where appropriate, providing identifiable student information only when required and authorized.Maintain a calendar of reporting deadlines, renewal dates, and outstanding requirements.Prepare renewal requests supported by current evidence of need, service outcomes, and updated costs.Notify the Principal early when funding may expire or reporting requirements could affect continued services.Maintain organized records that support reviews, audits, and an orderly handover of responsibilities.Additional Required QualificationsDemonstrated experience working with funding agencies to obtain and coordinate specialized educational services.Practical knowledge of preparing Jordan’s Principle requests or proposals and following up on application requirements.Ability to verify and apply current funding criteria, approval conditions, and reporting requirements.Experience preparing service budgets, monitoring expenditures, and explaining budget differences.Ability to negotiate proposed service arrangements using an established service agreement and within delegated authority.Strong skills in proposal writing, service planning, outcome reporting, and preparation of funding renewal documentation.Proficiency with spreadsheets and secure systems for tracking budgets, applications, contracts, services, and deadlines.Ability to work closely with the Principal, Finance, families, and service providers while maintaining confidentiality and accurate records. Required QualificationsBachelor of Education degree with a specialization in Special Education, or substantial additional qualifications in special or inclusive education.Valid Saskatchewan Professional “A” Teaching Certificate.Demonstrated successful experience in special education or student support services.Extensive knowledge of individualized planning, inclusive instruction, assessment, intervention, and progress monitoring.Proven ability to develop clear, measurable IIPs and coordinate their implementation with teachers and families.Practical experience using MSS for student information and student support programming, including accurate data entry, document uploads, and ongoing updates.Knowledge of current applicable Saskatchewan education requirements and professional practices relevant to student support.Strong instructional skills in providing individual and small-group interventions.Excellent organization, time management, documentation, and follow-through.Strong communication skills and the ability to explain educational information in plain language.Ability to collaborate respectfully with families, teachers, educational assistants, specialists, and school leadership.Resilience, sound judgement, and commitment to culturally responsive and trauma-informed practice.Willingness to participate in approved home visits with another NEC staff member.Understanding of Saulteaux culture, or a demonstrated willingness to learn and follow local cultural protocols.Preferred Assets Experience coordinating student support services in a K–12 school.Experience working in a First Nations school or community.Training in literacy or numeracy intervention, assistive technology, positive behavior support, or educational assessment.Experience coordinating multidisciplinary meetings and specialist referrals.Additional Application RequirementsIn your cover letter, describe your experience with:Jordan’s Principle requests or other specialized-service funding applications.Developing and monitoring program budgets.Coordinating or negotiating service agreements.Preparing reports and renewal submissions for funding agencies.Demonstrating student progress and responsible use of funding. At least one professional reference should be able to speak directly to your funding, budgeting, reporting, or specialized-service coordination experience. Describe achievements without submitting confidential student records, funding applications, or financial information belonging to another employer.